Enterprise User Account

Creating an Enterprise user account

When you create a new user, you specify the user’s properties and select the group or groups for the user.

􀁘 To create a user account

1. Go to the Users management area of the CMC.

2. Click New User.

3. Select the Enterprise authentication type.

4. Type the account name, full name, email, and description information. Use the description area to include extra information about the user or account.

5. Specify the password information and settings. Options include:

• Password
Enter the password and confirm. This is the initial password that you
assign to the user. The maximum password length is 64 characters.

• Password never expires
Select the check box.

• User must change password at next logon
This check box is selected by default. If you do not want to force
users to change the password the first time they log on, clear the
check box.

• User cannot change password
Select the check box.

6. Select the connection type.

• Concurrent User
Choose Concurrent user if this user belongs to a license agreement that states the number of users allowed to be connected at one time.

• Named User
Choose Named user if this user belongs to a license agreement that
associates a specific user with a license. Named user licenses are
useful for people who require access to BusinessObjects Enterprise
regardless of the number of other people who are currently
connected.

7. Click OK.

The user is added to the system and is automatically added to the Everyone group. You can now add the user to a group or specify rights for the user.

Adding a user to groups

Use the following procedure to add a user to one or more groups directly from the user page.

To add a user to a group

1. Go to the Users management area of the CMC.

2. Under Account Name, click the link to the user whose properties you want to change.

3. Click the Member of tab to specify the group or groups the user should belong to.

4. Click the Member of button to view the available groups.

5. In the Available groups area, select the group(s) that the new user should be a member of. Use SHIFT+click or CTRL+click to select multiple groups.

6. Click the > arrow to add the group(s); Click the < arrow to remove the group(s).

7. Click OK.

Modifying a user account

Use this procedure to modify a user’s properties or group membership.

􀁘 To modify a user account

1. Go to the Users management area of the CMC.

2. Under Account Name, click the link to the user whose properties you want to change.

3. Make the required changes, as necessary, in the available fields. In addition to all of the options that were available when you initially created the account, you now can disable the account by selecting the “Account is disabled” check box. You can also assign aliases.

4. Click Update.

Deleting a user account

Use this procedure to delete a user’s account. The user might receive an error if they are logged on when their account is deleted. When you delete a user account, the Favorites folder, personal categories, and inbox for that user are deleted as well. If you think the user might require access to the account again in the future, select the “Account is disabled” check box in the Properties page of the selected user, instead of deleting the account.


􀁘 To delete a user account

1. Go to the Users management area of the CMC.

2. Select the check box associated with the user you want to delete.

3. Click Delete.

The delete confirmation dialog box appears.

4. Click OK.

The user account is deleted.

Changing password settings

Within the Central Management Console, you can change the password settings for a specific user or for all users in the system. The various restrictions listed below apply only to Enterprise accounts—that is, the restrictions do not apply to accounts that you have mapped to an external user database (Windows NT, LDAP, or Windows AD). Generally, however, your external system will enable you to place similar restrictions on the external accounts.

􀁘 To change user password settings

1. Go to the Users management area of the CMC.

2. Click the user whose password settings you want to change. The Properties tab appears.

3. Select or clear the check box associated with the password setting you wish to change. The available options are:

• Password never expires
• User must change password at next logon
• User cannot change password

4. Click Update